Role
Thefunctionalinformationorganizationisthemediumbetweenthepublisherandtherecipientofadministrativeinformation.Asaninformationmanagementorganization,itsroleisasfollows:①Determineinformationneeds,thatis,tounderstandtheamountofinformationneededintheadministrativeprocess,theformandcontentoftheinformation,thosewhoneedtheinformation,thetimerequiredfortheinformation,andthetransmissionchannels.②Collectandprocessinformation.Collectionistoobtaininformationintheoriginalformdirectlyfromthesource,ortoreceiveinformationtransmittedfromtheoutsideworld.Processingistheverification,analysis,processing,indexing,transmissionandstorageofthecollectedinformation.③Theextractionanduseofinformation,thatis,theprocessofusinginformation,isusedtomakeordersandtoformulatemethodsorsystemsinordertoimplementadministrativeactivities.④Informationsystemmanagement,theprocessofdesigning,operatingandevaluatinginformationsystems.⑤Clearthesourceofinformation,openchannels,andclarifythedestination,sothatinformationcanbequickly,timely,andaccuratelylostfromtheinformationpublishertotheinformationreceiver.
Features
Inadministrativeactivities,informationinstitutionsareoftenusedbydecision-makinginstitutionsorexecutiveleaders.Accordingtotheinformationprovidedbytheinformationorganization,theexecutiveleaderanalyzestheactualperformanceofadministrativeactivities,predictstheinfluenceofvariousfactorsontheadministrationinthefuture,andmakesadministrativedecisions.Informationinstitutionsarerelativelyindependentinadministrativeorganizations,collecting,processing,andstoringadministrativeinformationindependentlytopreventthedistortionofinformationandthespreadoferroneousinformation.
